Information for Vendors

• Accessibility for Ontarians with Disability Act Compliance (AODA)
• Occupational Health and Safety Management System (OHSMS)
• Standard Certificate of Insurance
• CCDC 220, 221, 222 – 2024 Bond Forms
• E-Bonding

• Canadian Free Trade Agreement (CFTA)
• Canada European Union Comprehensive Economic and Trade Agreement (CETA)

The Town of Whitchurch Stouffville monitors vendor performance to ensure goods, services and construction managed by the Town, are delivered at best value for money in an ethical and professional manner in accordance with the terms of executed contracts.

The vendor performance evaluations help Town staff evaluate and improve the performance of all vendors during the term of the contracts and create record of performance for use by procurement services to determine the award for future procurements.

• Vendor Performance System Guide
• Vendor Performance Construction
• Vendor Performance Consultants
• Vendor Performance Goods and Services

Ethical standards for procurement in municipal government are critical to ensuring integrity, fairness, transparency, and public trust in the procurement process. While the Town maintains highest ethical standards for its staff, it expects similar ethical standards from its vendors for the bidding process and during the performance of the contracts for or on behalf of the Town. Here is an Ethical Guide for the vendors:

• Ethical Standards Guide for Vendors

The Town of Whitchurch Stouffville Council endorsed and adopt the Infrastructure Health and Safety Association’s Certificate of Recognition (COR®) as part of the Town’s construction contract management and construction tendering process effective January 1, 2025.

Certificate of Recognition (COR®) is a comprehensive health and safety audit tool with an accredited certification program in Ontario that is granted by the Infrastructure Health and Safety Association (IHSA). IHSA is the designated body for certifying contractors in Ontario’s construction industry who demonstrate their standards of health and safety management systems through a structured audit process. COR® provides validation that a contractor has demonstrated an understanding of health and safety and has made a commitment to continuous monitoring and application of its program when delivering construction activities.

The multi-phased roll-out will provide sufficient time for all contractors to incorporate the needs of the program into their business plans and health and safety program. The rollout strategy will be as follows: